【職場應急手冊】「請假通知」必學英語句型

　　一年入面，總會有一兩次因各種原因需要請假。打工仔遇到外籍上司時，該怎樣用英文請假呢？想請同事幫忙「代班」的英文怎樣說？「臨時事假」、「產假」的英文又是甚麼呢？

 

　　雖然現在有部分公司會接受員工用WhatsApp請假，但絕大部分的情況下，員工仍然需要寫formal的英文email請假。大家是不是常常都要「臨急抱佛腳」上Google search呢？今次，我整理了一系列有關請假的商用英文，包括「常用詞語」、「實用片語」和「請假email範例」，確保大家能在職場應用得到，大家還不快點save低，以備不時之需！

 

 

I. 請假常用詞語

 

a. 休假類別

 

　　1. 事假  Personal Leave

　　2. 病假  Sick Leave

　　3. 臨時事假  Casual Leave　

　　（當同事請"Casual Leave"時，千萬不要按原文翻譯，誤以為是「隨便放假」，其實Casual Leave 的意思是「臨時事假」。）

　　4. 喪假  Funeral Leave

　　5. 年假  Annual Leave

　　（Annual：「每年的、年度的」）

　　6. 公假  Official Leave

　　7. 婚假  Marriage Leave

　　8. 產假  Maternity Leave

　　9. 侍產假  Paternity Leave

　　10. 生理假  Menstruation Leave (more formal)

             (Menstruation :「月經、經期」)

            　　　  Period Leave

　　11. 陪審員假  Jury Service Leave

 

b. 狀況

 

　　1. 休假中  be on leave

　　2. 不在辦公室  be out of office

　　3. 出差  be on a business trip

　　4. 度假中  be on holiday/ vacation

 

c. 職務代理

 

　　1. 暫代  fill in

        　　　 substitute

　　2. 插手幫忙  step in

　　3. 處理  deal with

     　　　　 tackle

     　　　　 handle

 

II. 表達「請假」的句型

 

可以用來表達「請假」的句型很多種，大家可以參考下列四種：

 

1. take...leave / day (off)

e.g. I would like to take a day off because I get a cold.

      我想請假一天，因為我感冒了。

e.g. I'd like to take official leave of absence for two days.

      我要請兩天的公假。

 

2. request...leave / day (off)

e.g. I am requesting permission for three days leave.       

      我請求公司允許本人休假三天。

e.g. I would like to request a leave of absence for medical reasons.

      我懇請公司批准本人因病告假。

 

3. ask for...leave / day (off)

e.g. I would like to ask for a week’s leave to prepare for my wedding.

       我想請一個星期假來籌備我的婚禮。

 

4. be on...leave / day (off)

e.g. I will be on leave and out of town for a week starting May 19. 

       從5月19日開始，我將休假出國一個星期。

 

III. 「請假通知」必學句型:

 

句型1: 交代目前工作

→ "I am currently working on ... [工作項目]..."

e.g. I am currently working on a sales presentation for the L&Y Group.

      我目前正在處理L&Y集團的業務簡報。

 

句型2: 告知職務代理人

→ "...[人名]... will be stepping in to handle my responsibilities."

e.g. Charmaine will be stepping in to handle my responsibilities.

      Charmaine將會插手處理我負責的工作。

 

句型3: 緊急聯絡方式

→"You may contact me +[聯絡方式]+[時間]"

e.g. You may contact me by cell phone at anytime.

      你可以隨時打手機與我聯絡。

 

**另外，如果是想請人代班，則可以說......

1. Could you cover for me tonight?

    你今晚可以幫我代班嗎？

2. Can you take my shift?

   你能幫我代班嗎？

 

IV. Sample email:

 

Date: April 28, 2018

To: Lucas Fong [lucas_f@abc.com]

From: Zephyr Yeung [zephyr_y@abc.com]

Subject: Upcoming Leave of Absence

 

Dear Mr. Fong,

 

　　[請假時間 I am writing this quick email to confirm with you that I will be out of the office for one week starting May 1.] As I had mentioned to you earlier, I will be traveling to Sweden for a family reunion during this time. I will be back in the office on Monday, May 7.

 

　　[交代目前工作 I am currently working on a sales presentation for the Edmondson Group, and Pinky Lam will be stepping in to handle my responsibilities.] [交代職務代理人 I am also involved in the preparations for the upcoming Design Expo in June, and Yanis Wong will be responsible for these matters while I am away.] In addition, I've talked to the other members of my team, and they are also ready to step up to the plate （著手開始某項工作） during my absence.

 

　　[緊急聯絡方式 While I am in America, you may contact me by cell phone at anytime. I will also be available via email. My main contact in Sweden will be my aunt, Maggie Lai, and her phone number is 0775-755700.]

 

　　Thank you once again for all of your assistance. I look forward to returning to the office on Monday, May 7.

 

Yours sincerely,

Zephyr Yeung

 

 

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